April Executive Committee Meetig Minutes

April Executive Committee Meeting Minutes

Rhode Island Mensa Executive Committee Meeting, April 26, 2002 at Eileen Darlings Restaurant

Att: Mona , Denise Jack , Tom G, Laure, Joan, Tom P, Carol, Arlene, Peter, Margie

The meeting was called to order at 8:30.

Reports

Treasurer Jack reported that our current balance is $2277.97. He presented the Annual Treasurer’s Report. We received a membership bonus of $33 for reimbursement for any lapsed member who returns and for new members.
Editor Tom G reported that his total for M’Ocean expenses differs slightly from that reported by the Treasurer. The cost averages $110/month, which does not include postage. The number of issues last year ranged from a low of 205 to a high of 250. We discussed whether or not we should send the M’Ocean to prospective members. This is done on an irregular basis, depending on how many extra issues there are. This is to be determined by our Publisher Arlene. Our group now receives an extra 30 cents per year per member towards the newsletter expenses.
Membership Officer Carol reported we now have 238 members. (This number was later amended to 228.)
Testing Coordinator Carol reported that there was a testing session coming up the next day. She reported sending e-mail to 76 prospects with responses from 5. Future testing dates are June 15 in E. Providence at 10:30, and National Testing Day is Saturday, October 19.
Sunshine Chair Arlene submitted a committee report. She reports that she received another donation. She is planning an essay contest for members under age 20 on the topic "If I had 3 wishes…." The prize will be $25.
Young Adult Coordinator Denise reported on a couple of successful events–dinner and movie in March and Beer Brewing in April. Some first-timers attended the events and all had a good time. Companions are welcome to attend these events.
Webmaster Margie suggested holding a contest to design a logo for the Rhode Island Mensa group. She will bring sample logos from other Mensa groups to the next meeting.

Old Business

The Nominating Committee chaired by Arlene Ten Eyck reported no petition candidates for office and all candidates for office were unopposed. The ExComm is therefore considered to be: Mona Blais, Local Secretary; Margie Zeller, Executive Officer; Joan Markert, Treasurer; Carol Pawlak, Membership Chair.

At 9:15, Carol moved the meeting be adjourned. It was seconded by Margie and passed.

The meeting reconvened at 9:16 with the new Executive Committee.

Att: Mona, Denise , Tom G, Joan, Tom P, Carol, Arlene, Peter, Margie

New Business

Mona announced the following appointed positions:

Editor – Tom G

Publisher – Arlene

Testing Coordinator – Peter

Program Chair – Denise

Webmaster – Margie

Sunshine Chair – Arlene

Gifted Children’s Coordinator – Laure

Joan moved and Carol seconded that these positions be approved. Passed.

The Editor’s & Publisher’s Budget was presented. Tom recommended setting the budget at $175/month for the newsletter, which includes postage. It is uncertain how much the postage rate might increase so it was decided to re-evaluate the budget at the next ExComm meeting. We are given $8.15/year per member per year, which includes the 30¢ per member stipend increase. Peter moved and Margie seconded that we approve this budget. Approved.
Mona presented a proposed Speaker Event with Myrna. There was concern about our ability to cover the speaker charge of $50 along with a potential room charge of $25. It was felt by some that there would be resistance to spending more than a few dollars to attend. After much discussion, it was tabled.
National Testing Day will be on October 19 th. All proctors are encouraged to find a place to hold a testing session.

The meeting adjourned at 9:45 (moved by Carol, seconded by Tom)

Respectfully Submitted,

Margie Zeller, Executive Officer